Ask the Expert

How to best support multiple people

from Quill’s Assistant to the President, Debra Litwiler

• Try to take care of all routine tasks, like report printing, first thing in the morning. 
   
• Keep a spiral-type notebook handy at all times to jot down items that need to be brought up or reviewed.    
   
• Set up a 30-minute daily meeting with those that you support to review items from the current day and to review the next day's calendar of meetings and commitments. Also, use this time to ask questions and gain signatures. 
   
• Before each day's 30-minute recap meeting, print the next day's calendar and pull all relevant folders, agendas and handouts. Also pull any necessary phone numbers and list of meeting attendees. Place all in order of occurrence for the next day. 
   
• Outlook is a very useful tool. Use it to schedule all meetings, out-of-office time, trips, holidays, vacation time and reminders.
   
• Use Microsoft Help tools for solutions to Outlook and PowerPoint questions, and to find templates.  
   
• Set up a filing system outside your office for all meetings that will take place. Keep personnel files and team meeting files inside your office so they're handy when needed.

Have some more support tips to share? Let us know!